Summer Only

Step 1

Step 2

Step 3

Select the appropriate appointment form type
What is this form used for?
- Summer Only Appointment Form (Non Student) – Commonly used to appoint or extend non student employee through the summer period that is defined each year by the Executive Vice President for Academic Affairs and Provost. Please review the Academic Calendar for specific dates. Please also note that this is the form to be used for faculty requesting summer salary.

Step 4

Check the box if the employee is currently on the RF payroll or has been on the RF payroll within the past three years
- This check box can be used to reduce the number of required fields in the employee data section.

Check box if employee will also be working for ˿��Ƶ University or will hold another assignment with the RF during this assignment.

Step 5

Complete all required Employee Data Fields
Note: The employee's B-Mail is preferred. If needed, please use the Employee Data Request form to obtain this required information from your employee.

Step 6

Step 7

Please review the helper text as you make changes to the category and payment rate fields.

Anticipated Hours Worked Per Week – This is the number of hours your employee will regularly work each week. This will also determine how frequently your employee must submit timecards as well as eligibility for benefits and Paid Time Off accruals. Accuracy and timeliness in time reporting is crucial as it reduces the risk of your employee being under- or over-paid.
Standard Workweek - The RF has two standards for a full-time work week -either 37.5 hours or 40 hours per week. If your employee will work part-time, you must still determine what their standard workweek would be if they were appointed as full-time because the standard workweek partially determines your employee’s PTO accrual rate (if eligible).

Step 8

Complete all required Fund Source fields
Note:
- The % Charged field must reflect the percentage being charged to that award and not a monetary value. If split across multiple awards the total percentage must equal 100%.
- Please ensure your award is open/active through the end date on the appointment form. If the assignments end date is beyond the award end date we will not be able to process the eform as requested. We will end the assignment using the award end date and make a comment on the eform.

Step 9

Complete the Notes/Explanations field (Optional)
Utilize the Notes/Explanations section to inform the Human Resources Team of any unique circumstances within your request.

Step 10

Complete the Documents field (Optional)
Utilize the Documents section to add additional supporting documentation.
What should I attach to an E-Form?
- Depending on the type of form you use your attachments could vary. They could range from a current job description, a change in ones work responsibilities, an offer letter, an affirmative action form, a cost transfer document, etc. Please reach out to RF HR should you have questions on what you are attaching to the e-form.

Step 11

Search for the PI/Authorized Signatory
The PI/Authorized Signatory field is directly linked to ones b-mail. If the PI/Authorized Signatory is the Originator of the form the e-form, once submitted, will flow directly to Human Resources (or additional approver if applicable). If the Originator is different than the PI/Authorized Signatory, the e-form will route to the PI/Authorized Signatory for approval (and additional approver if applicable) and then to Human Resources for final review and inputting.
Note:
- If the Originator of the e-form is completing this on behalf of the PI/Authorized Signatory and will also sign on their behalf, you should enter comments in the explanations section.

Step 12

Enter Additional Approver (if applicable)
Use this option when an Additional Approver is required on the e-form.
Note:
- Adding an Additional Approver will require that approver to take action before the workflow will move forward.

Step 13

Select “Are you signing this on behalf of a person?”
Select this box if you are completing the e-form on behalf of a Principle Investigator. Use the Explanation box to support this action (ie: Signature Authority).

Step 14

Click on Submit
What email notifications will I receive?
- You will only receive email notifications for your required actions. This will typically be to review and/or approve an e-form.

Step 15

Once the completed form is submitted you will see a history log of your submittal on the left-hand side of the page.
The history shows the current review step the form is in and the form history. Although you have view access, you will not be able to make any changes once the step moves beyond your assigned task

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Step 16

You can review outstanding workflows, assignments, and your history by clicking on the Bell icon in the upper right-hand corner next to your name.
Note: If a form is received by RF HR and there are corrections needed, we will send the e-form back to the Originator with notes. Any delay in getting RF HR a completed and accurate form could lead to a delay in the processing of your form.

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